MS WORD
What
is Microsoft Word?
Microsoft Word is an application software, It is part of Ms-office. It is most powerful word-processing package for office automation (computerization) developed by Microsoft Corporation.
Features of MS-Word:-
Editing
of text: - You can cut, copy, paste and delete the
text.
Page
formatting: - You can set the page margins top,
bottom, left, right.
Paragraph
formatting:- You can set space between two
paragraph and lines .
Text
Formatting: - You can change font style, color size,
text effects etc.
Word
wrap: - Change the line automatically not need to
press enter every time .
Mail
merge: - You can send same information to many
persons by this feature.
Spellings
and grammar:- You can check spelling of entire
document .
Printing:
- You can take print out of your work.
Use
of thesaurus:-You can show synonym of any word.
What
is extension name of ms word?
Dot DOC
How
to open ms word?
Go to start menu → all program → Microsoft
office → Microsoft office word
OR press window +r → type WinWord → ok
How
to come to the text?
Type =rand () → enter
How
to select all text?
Ctrl +A
How
to change a case?
Select the all text → press shift +f3 for
three times
How
to increase / decrease font size of text?
Select the text → ctrl + [ & ctrl+]
OR ctrl +shift +> & <
How
to give color in text?
Press ctrl +d & give color
How
to define auto text entry? (Means: - see a file to
any name)
Select the text → press alt + f3 → give
auto text name → ok
How
to see the auto text entry?
Give the auto text entry name → ok
How
to use auto correct option?
Go to tools menu
→ auto correct option → give replace name → give his full name → add → ok
How
to count word in file?
Go to tools menu → word count
What
is type of scroll?
Horizontal scroll, vertical scroll
What
is between save & save as option?
Save is option
by which we can save any text & save as is option by which we can save any
text with a other name.
What
is print preview?
Print preview is option by which we can see
that text
How
to cut a text?
Select the text → enter → delete
How
to find a word?
Go to edit menu → find → give find word →
click on highlight option → find all.
How
to replace a word?
Go to edit menu → replace → give the find
word → give replace word → replace all.
How
to go to option?
Go to edit menu → go to option → give
address → go to
How
to delete a file password?
Open the file → f12→ go to tools→ security
option → delete the password → ok → save.
How
to use task pane?
Go to view menu → task pane
How
to hide / unhide toolbar?
Go to view menu → click toolbar
How
to use out line?
Go to view menu → out line
How
to use document map?
Go to view menu → document map
There
are four types of alignment?
Left alignment ctrl
+L
Right alignment ctrl +r
Center alignment ctrl +e
Justify ctrl + j
What
is comment?
Comment is an option by which we can give
any notes for a particular text.
How
to use comment?
Select the text → go to insert menu →
comment.
How
to use page break?
Go to insert → break option → page break →
ok
How
to use Column break?
Go to insert menu → break option → Column
break
How
to use text wrapping break?
Go to insert menu→ break -text warping break
→ ok
How
to use continues break?
Go to insert menu -section break -continues
→ ok → press ctrl+ alt + n to see the difference.
How
to insert page number?
Go to insert menu → page number → give
position → give alignment → give number format →ok→ ok
How
to use footnote & endnote?
Give any heading → select it → go to insert
menu → reference → footnote → give location → insert
How to use cross reference?
Go to insert menu → reference → select
reference type → insert → Ctrl + Click to follow link.
How
to use insert the picture?
Go to insert menu→ picture → clipart → give
picture name → ok
How
to use index & table?
Leave the first page blank → go to next
page give the heading for all page one by one → apply formatting all heading →
go to first blank page → go to inset menu → reference → index & table →
table of contents→ ok
How
to use auto shapes?
Go to insert menu → picture –auto shapes →
select shapes → draw it
How
to add a text in auto shapes?
Right click on auto shape → add a text
How
to use word art?
Go to insert menu → picture → word art →
select word art style → ok → give text → name → give size → apply font size →
ok
How
to use diagram?
Go to insert menu → click on diagram →
select diagram →ok
How
to use object?
Go to insert menu → object → select object
type → ok→ draw the image →ESC key press
How
to use bookmark?
Keep the curser inside the text → go to
insert menu → bookmark → bookmark name → add
How
to follow bookmark?
Go to insert menu → bookmark → select
bookmark name → go to→ close
How
to use hyperlink?
Select the text
→ go to insert menu → hyperlink → select the file → ok → ctrl +right click of
mouse → yes
Hyperlink with
bookmark
Select the text
→ go to insert menu → hyperlink → bookmark → select the bookmark → ok → ctrl
+right click of mouse → yes
How
to follow hyperlink?
Right click on hyperlink text→ open
hyperlink.
Superscript ctrl
+shift + +key
Subscript
ctrl
+ +key
How
to use font?
Go to format menu → font → font style→ give
font size → ok
How
to use small caps font?
Go to format menu → font → effects→ small
caps→ ok
How
to give text effects (animations)?
Go to format menu → font → text effects→ select
animations→ ok
How
to do paragraph setting?
Select paragraphs go to format menu→ paragraph
→ select alignment →line spacing→ give indentation →ok
How to create bullets and numbering
(outline numbered)?
Go to format menu → bullets &
numbering→ select auto numbered → ok press Tab key to see the effect (shift
tab).
How
to use borders & shading?
Go to format menu → borders & shading →
apply the borders & select the art → ok.
What
Is shortcut key & its use for superscript & subscript?
Superscript: -X2 select the
number → press ctrl + shift + (+)
Subscript: - X2 select the
number → press ctrl + (+)
How
to use columns?
Go to format menu → columns → select the
number of columns → width → spacing → ok.
What
is tab?
Tab is an option by which user can select
direction tab key.
How
to use tab?
Go to format menu → tab → set tab position
→ ok.
How
to use drop cap?
Select the text
→ go to format menu → dropped cap →
select position → select font → give lines to drop → give distance from text →
ok.
How
to text direction?
Select the text → go to format menu → text
direction → select orientation → ok
Create text box→ go to format menu → text
direction → select orientation → ok
How
to change case?
Select the all text → go to format menu →
change case → select the case → ok.
How
to change the background of page?
Go to format menu → background → select
color → ok.
How
to use printed watermark?
Go to format menu → background → printed
water mark → click on text water mark → give font size & give text name →
change font → give font color → select layout → apply → ok.
How
to use themes?
Go to format menu → click on then → choose
a themes → ok.
How
to use frames?
Go to format menu → frames → new frames
page→ create the frames according to your diaries.
How
to use auto format?
Select the text → go to format menu → click
on auto format → options → ok click on style gallery → ok → click on accept all.
How
to create a new style and formatting?
Go to format menu→ click on style and
formatting → click on new style → give a style name → select formatting → give
font size → apply the font style
How
to use reveal formatting?
Select the text → go to format menu →
reveal formatting
How
to use spelling & grammar?
Go to tools menu → spelling & grammar.
What
is language option?
Language option is that by which use can
change the language.
Go to tools menu → language
How
to see synonym of any word.
Select word → tools menu → language →
thesaurus
How
to use word count?
Select the text → go to tools menu → word
count.
How to
use speech & shared workspace?
There option uses only speech & share
market.
How
to use track change?
Go to tools menu → track changes
Ctrl + shift + e
It highlights the changes which have been
done after track change.To accept or reject changes → Reviewing toolbar →
accept all
How
to use compare & merge document?
Go to tools menu → compare & merge
document → select file name → merge.
How
to use protect document?
Go to tools menu
→ protect document → click on limit formatting to a selecting of style
→ Again click
allow only this type of editing in the document → click on yes start enforcing
→ give password
two times.
How
to use mail merge?
Go tools menu →
letters and mailings → mail merge → next starting document → next select
recipients → type a new list → create → customize → delete → fill up the enter
adders information → new entry → again fill up the enter adders information →
close → give file name → save → ok →mail merge toolbar → insert merge field → type information → merge
to new document → all → ok
How
to use macro?
Alt + f8
Go to tools menu → macro → record new macro → macro name → keyboard → shortcut key →
assign → after recording → go to tools menu →
macro → stop recording .
How
to run a macro?
Go to tools menu → macros → select macro
name → run
OR press given shortcut key.
How to use templates and add –in?
Go to file menu
→ new → on my computer → click in box template → ok → create format such as
resume→ save→ close the template → go to file menu again→new →on my computer
→select template →click in box document →ok
How
to use auto correct option?
Go to tools menu → auto correct option →
give replace word → give its full name → add → ok
How
to give a password in a file?
Press ctrl +s → give file name → go to
tools → give password for two times →
ok.
What
is short key for minimize & maximize?
Minimize: - window + d
Maximize: - alt + tab
How
to change a short key for a command?
Go to tools menu
→ customize → keyboard→ category→ commands → remove current key → new press
shortcut key → assign → close → close
How
to add a new command in any menu bar?
Go to tools menu → customize → rearrange
commands → add → choose categories → give command → ok close → close.
How
to create a new toolbar?
Go to tools menu
→ customize → toolbar → new toolbar→ name→ok
How
to create new menu OR change a name of menu ?
Go to tools menu
→ customize → commands → categories → new menu → drop new menu in menu bar → right
click on menu → drop commands in it
How
to create a large icon?
Go to tools menu → customize → option →
click on large icon → close
How
to see /unseen screen tips?
Go to tools menu → customize → option →
show screen tips on toolbar → close
How to use draw table?
Go to table menu → draw table.
How to use insert table?
Go to table menu → insert → table → give column number → give row
number → ok.
By keyboard → + underscore__ + underscore__+ then enter
How to use delete?
Go to table menu → delete the column, table, row, cells.
How to use select option?
Go to table menu → select the column, table, cell. Row.
What is merge cell?
Merge cell is an option which use can all cell change in one cell.
How to use merge cell?
Select all cell → go to table menu → merge cell.
How to use split menu?
Keep the arrow in a cell → give number of columns & row → ok.
How to split table?
Make a table → keep the arrow in cell→ go to table menu → split
table.
How to use table auto format?
Go to table menu → table auto format → select the table format →
apply → ok.
How to use auto fit?
Make a table → go to table menu → auto fit.
How to use convert?
Go to table menu → convert.
How to use sort?
Go to table menu → sort → flip the condition → ok.
How to use gridlines?
Select table → remove border from toolbar → Go to table menu → go to
show gridlines.
How to use table properties?
Go to table menu → table properties → give standard width for table,
row, column,
Cell gives alignment → ok.
Short
cut key in Ms-Word:-
Date
field - alt + shift + d
Maximize
- ctrl
+ f10
Bookmark
- ctrl +
shift + f5
Go
back - shift + f5
Redo
/ repeat - f4,
ctrl + z.
Save
- alt + shift + f2, shift
+ f12, ctrl + s
Select
all - ctrl
+ a
Increase
/ decrease ctrl
+ shift + <, >
Underline ctrl
+ u
How
to remove file search, task pane etc option?
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